Enrolment and Programme Regulations

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1. ENROLMENT CAHNGES

1.1

In the interest of a student’s academic success, Carey reserves the right to limit the number of courses a student may take in any given semester. Please note that access to the Student Allowance may be compromised by such a restriction; see Fees Regulations and Schedule for more information.

1.2

if a student wishes to undertake more than 60 credits per semester they must apply in writing to the Academic Director before enrolling in any additional courses; acceptance is at the discretion of the Academic Director.

2. ENROLMENT LIMITATIONS

2.1

Changes may need to be made to a student’s enrolment once completed. Before submitting any request for change the student must consult with the Academic Registrar.

2.2

An administrative fee will be charged for any changes made to enrolment; see Fees & Money Matters.

3. CHANGE MODE OF STUDY

3.1

If a distance student wishes to change a course or programme they are enrolled in to the on-campus option they must withdraw from that course or programme and re-enrol in the on-campus option. In order to withdraw and re-enrol the appropriate form must be completed and submitted to the Academic Registrar no later than the end of the second week of the semester of the enrolment.

3.2

If a student requires a change after the second week of a semester they must apply for permission from the Academic Registrar.

3.3

If an on-campus or Zoom student wishes to change to online (distance) study the above conditions apply.

4. CHANGE PROGRAMME OF STUDY

4.1

If a student finds during their studies that they have enrolled in a programme that is not suited to their needs or current academic ability they may apply to change or withdraw from their programme of study.

4.2

Consultation with the Academic Registrar should occur at the earliest possible date to ensure that the implications are clarified for their personal study programme, financial obligations including student allowances, their role in the Carey community, and any church or other relationships which have arisen as part of their studies at Carey.

4.3

To change or withdraw from a programme of study the appropriate form must be completed and submitted to the Academic Registrar no later than the end of the second week of the semester of the enrolment.

4.4

Students may be required to change their programme of study in light of the academic results from their first semester. However, no change will occur prior to consultation with the Academic Director; see Admission Regulations for more information. Refer to section 6 Academic Progress for further detail.

5. CHANGE COURSES WITHIN A PROGRAMME OF STUDY

5.1

If a student wishes to add, delete or change a course within their programme of study the appropriate form must be completed and submitted to the Academic Registrar no later than the end of the second week of the semester in which the course takes place.

5.2

For the purposes of withdrawals from block courses, students should note that the official start time of a block course is the first day of the semester, regardless of the timing of any intensive teaching period.

5.3

If a student withdraws from a course prior to the Friday of the second week of the semester their course will be removed from their Academic Record.

5.4

If a student withdraws after the second week of the semester their course will be marked with Withdrawn (WDN) on their Academic Record.

5.5

If a student withdraws after the fourth week their course will be marked with Did Not Complete (DNC) on their Academic Record. A student who withdraws from a course after the end of the fourth week of a semester must notify the Academic Registrar in writing on the prescribed form.

5.6

If an appropriate reason (for example health related, or other compassionate reason) for withdrawal from study is demonstrated, a ‘W’ (Withdrawn) grade will be entered on the student’s record. No Tuition Fee Refund is available.

6. ACADEMIC PROGRESS

6.1

Students at Carey are required to maintain satisfactory academic progress. Satisfactory academic progress is defined as gaining, in the first semester and any subsequent semesters of study, at least 75% of the credits from the courses that a student is enrolled in for that given semester.

6.2

Student progress is reviewed at the end of each semester by the Academic Director. If a student has not maintained satisfactory academic progress, they must apply to the Academic Director for a continuation of their enrolment within a week of receiving their grades. Continuation is granted at the discretion of the Academic Director.

6.3

If a student has been granted a continuation of their enrolment and they do not maintain satisfactory academic progress during their next semester disciplinary measures may apply. These may include a restriction on courses that can be undertaken, or in some cases it may result in a student being refused enrolment.

7. ADDITIONAL REQUIREMENTS FOR THESIS STUDENTS

7.1

Additional academic progress requirements apply to students enrolled in a thesis; please refer to the Thesis Regulations.

8. ADDITIONS AND WITHDRAWALS SCHEDULE

FINAL DATES

ADDING A COURSE

DELETING A COURSE

FINAL DATES

Allowed

Admin Free

Allowed

Refund

Admin Fee

Academic Result

Before Semester start

Yes

Yes (if full withdrawal full refund)

None - removed from academic record

Friday of the first teaching week

Yes

Yes $150 + 10%

None - course is removed from academic record

Friday of the second teaching week

Only with Academic Director approval

Yes

Yes $150 + 10%

None - course is removed from academic record

After the Friday of the second teaching week but before the Friday of the fourth teaching week

N/A

Yes

Yes $150 + 10%

Course is shown as Withdrawan (WDN) on academic record

After the Friday of the fourth teaching week

Yes

N/A

No refund

N/A

Course will be shown as Did Not Complete (DNC) on academic record

Also refer to Refunds Policy section under Fees Regulations

9. FEES AND REFUNDS FOR COURSE CHANGES (also refer to Fees Regulations Point 7)

9.1

For all course changes after the Friday of the first teaching week an administration fee will apply; see the Fees Regulations for more information.

9.2

Students may apply for a refund if they withdraw from a programme or course within the “Refund Period” (i.e. prior to the Friday of the second teaching week); see the Fees Regulations for more information.

10. CANCELLATIONS AND SUBSTITUTED COURSES

10.1

In the instance that a course has been cancelled students will be directed to withdraw from the course and apply for another course of the same level and credit value. This must be done via the appropriate form, which is submitted to the Academic Registrar, however in this circumstance the Change of Enrolment/Withdrawal fee will be waived.

10.2

If a suitable substitution is not available in the same semester due to timetable constraints, students may substitute the course in the following semester.

10.3

If a suitable course is not available until the following year, or the course is not required in order to complete their programme of study students will receive a full refund of the course fees.

Please note that if students choose to substitute the course with another which is of a higher credit value they will be required to pay the difference between the course fees; see ees Regulations for more information.

11. DEFERMENT OF STUDY

11.1

Deferment of study can only be considered outside of semester. In other words, study can not be deferred during the teaching semester.

11.2

If a student wishes to take a break from their studies with the intention to recommence at a later date they can apply to defer their studies by using the appropriate form.

11.3

When considering deferring study, students should first speak with the Academic Registrar or the Academic Director. This consultation should occur at the earliest possible date to ensure that the implications are clarified for their personal study programme, financial obligations including student allowances, their role in the Carey community, and any church or other relationships which have arisen as part of their studies at Carey Baptist.

11.4

International Students who wish to defer to the following semester must notify the Academic Registrar before the semester start date. INZ will be notified of the deferral.

12. CONDITIONS OF DEFERMENT The following regulations apply to deferment of study.

12.1 Certificate Level 4 Programme

12.1.1 Studies can not be deferred for the NZ Certificate in Christian Ministry programme

12.2 Certificate Level 5 Programme

12.2.1 Studies may be deferred for one semester only.

12.3 Diploma Programme

12.3.1 Studies may be deferred for one semester only.

12.4 Bachelor Programme

12.4.1 Studies may be deferred for up to two consecutive semesters.
No more than four semesters, in total, can be deferred.

12.5 Post-Graduate Programme

12.5.1

If exceptional circumstance arise the Academic Director may approve a deferment for a limited time; approval and the duration is at the discretion of the Academic Director.

12.5.2

If after the time period of the deferment has passed and a student is still unable to resume their studies and they cannot anticipate when they may be able to resume their studies, they must give written notice, in addition to completing the appropriate form, to the Academic Registrar informing them of their withdrawal from their programme of study.

12.5.3

Students enrolled in a Masters thesis must adhere to the Thesis Regulations on Leave of Absence; see Thesis Regulations for more information.

Please note that if granted a deferment of study students will not have access to Carey resources for the duration of the deferment.

13. ATTENDANCE REQUIREMENTS

13.1 Attendance Requirements for All Courses

13.1.1

Students at Carey are required to specify their intended study mode during enrolment (from 2024). Attendance requirements vary depending on which study mode is chosen for that course.

13.1.2

Weekly taught courses: Onsite and Zoom (in-class) students are expected to attend all lectures and classes that are scheduled in the published timetable for that course. This includes all lectures, tutorials, seminars, workshops or field trips that may be designated. Students are expected to notify the teaching team if they are unable to attend a class. Course teachers will take an attendance record, and students are expected to attend at least 80% of classes. Unsatisfactory attendance without prior agreement and notification may result in disciplinary measures, and in extreme cases may result in failure of the course.

13.1.3

Weekly taught courses: Online (distance/regional) students access class recordings and are not required to attend classes live. However, they are required to interact and engage with the class via CareyOnline and other online activities are outlined in the course. Online access logs will be monitored for ongoing engagement with the course materials and resources.

13.1.4

Block courses. Attendance at block courses in person, on-campus is expected for all modes of study. If a student is unable to attend in person, it may be possible to allow the student to join live via Zoom link with prior agreement with the teacher and academic registrar. Failure to attend a block course without prior agreement and notification may result in disciplinary measures, and in extreme cases may result in failure of the course.

13.1.5

Further, if an onsite or Zoom student fails to attend lectures for four consecutive weeks without notifying Carey, this may be considered grounds for dismissal.

13.1.6

A pattern of late arrival or early departure from class may also be considered as an absence, and in such instances the Academic Director will consider appropriate disciplinary measures.

For more information relating to grounds for dismissal please see the Student Disciplinary Procedure.

14. TRANSITIONAL PROVISIONS

14.1

Changes to the academic requirements for the award of any of the qualifications may be made from time to time. All transitional provisions will ensure that requirements are applied on a case by case basis guided by the following principles:

No current student will be materially disadvantaged by changes to the Regulations and structure of the programmes of study.
Students will be able to complete their qualification under the Regulations in force at the time of first enrolment where course timetabling permits.
Transitional arrangements relating to specific programmes are contained in the specific Programme Regulations.